How to Plan an Event

We all have planning skills and effective event planning is about using and adapting these skills to consider every eventuality. These are just some of the key areas you need to consider.

Your Event

• Is it manageable?
• Is it something you will enjoy doing?
• How many people will you need to invite?
• Is the event interesting?
• Will people want to support your event?

Venue

• How much will it cost?
• Is it accessible?
• Does it have sufficient parking?
• Is it insured?
• Does it have a liquor/entertainment licence? 

Scheduling

• When will you hold the event?
• Will it be competing with another event?
• Who is your audience?
• Will the event conflict with any national holidays?

People & Equipment

• How much help will you need?
• Do you need to hire equipment?
• Who will recruit & organise volunteers?
• Where will you get help from?
• Do you need celebrities or local dignitaries

Money Matters

• What is the total cost of the event?
• How are you going to raise money?
• What is your income target?
• How are you going to cover the costs?

Insurance

• Will you need insurance to cover accidents or bad weather?
• If it’s a dangerous event, have you sought professional advice?
• What do you need to insure?

Keeping it Legal

• Do you have to inform the police or local authorities?
• Do you need a licence or permit?
• Do you have written permission from the charity?

Publicity

• Will you need to produce posters, flyers, tickets etc?
• How will you promote your event?
• Have you got a photographer?
• Will the local press/radio help you to promote the event?